General Purchasing Specialist

Main Activities/tasks:

To write Request for Quotation (RFQ)

1. Technical content in the Request for Quotation (including technical specifications, data and drawings etc) shall be drafted by User Department and signed by related managers, it shall be completed before Purchasing receiving PR; Business content (including general terms and conditions, payment terms and conditions, quotation format, etc) shall be drafted by buyers.
2. RFQ shall be released fairly and equitably to all potential suppliers who have been approved.

To find potential suppliers

1. For purchasing items there should be no less than 3 potential suppliers.
2. To approve the list of suppliers
3. When supplier lists approved by JPC have changed, lists shall be reported to JPC for approval once again; in exceptional circumstances, after buyers’ gaining consent from Purchasing Director, lists can be exempted from JPC review, but reasonable explanation must be provided during the final fixed-point recommendation.

Tender release and Tender return

1. Buyers shall release RFQ to all approved potential suppliers fairly and impartially;
2. Buyers shall require all potential suppliers to return tenders before stated date.

Technical Assessment (TA)

1. For items with the need for TA, buyers organise potential suppliers to give project presentation meetings after tenders being returned, in order to carry out TA
2. User department review the technical parts in the bidding documents. User department issue detailed technical assessment report which shall be signed by related managers and released to buyers.
3. Supplier have not passed TA could not be used as final bid winner.

Business Negotiation

1. Buyers carry out business negotiations with suppliers according to SOW and TA reports.
2. The number of business negotiation rounds normally can not be less than 3 rounds, supplemented with target price when necessary;
3. Set Target Price

Establish and Examine & Approve Purchasing Orders

1. Once passed JPC examination and approval, buyer could then establish contract for supplier to confirm and sign.

Supplier to sign contract

1. Buyers will send the completed contract and relevant schedules with all necessary signatures to supplier
2. Buyers must check the integrality and coherence of the returned and signed contracts and relevant schedules.

Special Requirements

• Flexible approach to working hours.
• Be able to deliver against tight deadlines and prioritise workloads.
• PC literate
• Ability to communicate effectively in Chinese and English prefered but not essential
• Experience of purchasing in an automotive environment

Other Features of job (shifts, travel, working conditions etc.)

Some travel in both the UK and China

Location of Job:

Longbridge